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The rapid and decentralized adoption of SharePoint can inadvertently create new security risks.
- Users obtain access to documents they should not have access to
- Employees, customers and partners download Office documents from SharePoint and then change them without authorization
- Users share documents that are not properly labeled for security and compliance
SharePoint’s security can be easy to set-up, but often lacks the granularity and flexibility to protect against these risks. Epok’s content control and classification solutions quickly and easily solve these problems.
Document Classification and Security
Large volumes of critical documents and records are being migrated to the Micro-soft SharePoint platform. The ability to create metadata for SharePoint documents and assign granular permissions can significantly improve the security of a Share-Point document repository. All corporate documents should be labeled in order to prevent inadvertent loss of sensitive information. In addition, PDF as a publishing document format for SharePoint intranets and especially extranets can be em-braced as a means of providing a more secure method of sharing final documents.
Easily secure SharePoint documents based on metadata
Metadata Security for SharePoint allows administrators to build access rules based on the document’s assigned metadata properties. These metadata rules can then be assigned to a document library or content type. Metadata Security can auto-matically produce specific permissions for each document in the library, without having to do tedious manual item-level permission assignment. Because per-document security is much easier to set up, administrators can easily create a Document Library that different groups of users can share. Each group can have different and specific types of permissions to certain document classifica-tions.
Add watermarks and labels to Office documents
Document Marking for SharePoint automatically adds labels to Office documents as they are added to a SharePoint library by contributors. Labels can be added to the document header, footer, and/or watermark. The label content is completely configurable by the administrator, and can be based on text strings or derived from the document’s metadata. Administration is handled through the regular SharePoint administration interface, using a custom policy. Document Marking for SharePoint makes it possible to label hundreds or even thousands of existing documents in a SharePoint document library. Administrators simply assign a label or watermark policy to an existing SharePoint document library. The next time a user opens a document from the library they will see the document labels. Watermarks can also be added as external users download documents to their local pcs.
PDF Conversion and document control for Microsoft SharePoint
PDF Control for SharePoint automatically creates PDF versions of Microsoft documents as the documents are added to SharePoint. The PDF conversion takes place transparently in the background, and requires no additional software on the user’s desktop. If the source document changes, the PDF is updated automatically, which ensures that the PDF version is always up to date.
Epok is pleased to have partnered with Titus-Labs to provide the Epok replication solution.
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